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Jobs at HRfx Consulting Inc.

Administrative / Office Assistant (30 hours/week)

Location: Burnaby, British Columbia, Canada

Type: Part Time

Min. Experience: Experienced

On behalf of our client, in the construction industry, we have an excellent opportunity for a self-motivated professional to join their dynamic team as a part-time Office Assistant at their office in Burnaby.

The ideal candidate will have a construction background, must be comfortable with performing high volume administrative work, be extremely organized and have a keen eye for detail.  As this position will also assist with senior managers as their assistant so strong customer service and a professional telephone manner is required.

We are looking for someone that can provide 30 hours per week. Hours are flexible, but all Mon – Fri.

RESPONSIBILITIES:

  • First point of contact for all contact with senior manages, including phone calls, inquiries and greets clients/suppliers/visitors to the organization using your positive, professional and friendly manner.
  • Schedule meetings and manage calendars.
  • Support the estimators in processing and documentation of RFP’s, drawings and projects in process.
  • Print, courier, and process drawing as required by estimators, project managers and sub contractors.
  • Work within timelines and ensure procedures are followed and deadlines are met.
  • Assemble data and prepare reports, manuals and general correspondence.
  • Create spreadsheets, compose messages, manage databases, and produce reports and documents.
  • Assist senior management with administrative support, as required.
  • General office assistant tasks (eg: ordering office supplies, filing, photocopying, etc.).

SKILLS & QUALIFICATIONS:

  • A certificate in Business and/or Office Administration would be an asset.
  • 3-5 years of related administrative work experience.
  • Proficient in MS Office (intermediate Word and Excel)
  • Ability to perform a variety of tasks working under general supervision.
  • Capability to rely on limited experience and judgment to plan and accomplish goals
  • Knowledge of basic accounting procedures. An understanding of AP/AR and Financial Reporting.
  • Knowledge of payroll procedures.
  • Excellent phone manner and experience in customer service/relations.
  • Excellent command of the English language both verbal and written.
  • Ability to work in a busy environment and have the flexibility to handle various job assignments while prioritizing all assigned tasks.
  • Ability to determine inconsistencies in data and take initiative to resolve.
  • Superior time management and organizational skills, with an ability to work under limited supervision.
  • Demonstrated experience with document control, and client support.
  • Self-starter, highly motivated, professional team player.

HRfx Consulting provides outsourced human resource solutions to small and medium-sized business and is assisting our client in the collection and screening of resumes. We thank you for your interest in this position, however, only qualified candidates will be contacted for an interview.  

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